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The Festival programme consists of:

• Official Selection
• International Competition Documentary Film
• International Competition Animated Film
• International Young Documentary Talent Competition – Generation DOK
• International Short Documentary Competition
• German Competition Documentary Film

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Further programme sections

Special programmes
Retrospectives
Homages
Special Screenings

The Festival management is responsible for developing the Festival strategy, for selecting the films to be shown and for scheduling the programme.
An overview of all awards given at DOK Leipzig you will find here.

The Official Selection of 2012 is open to

• documentary films of any length,
• animated films up to 45 minutes‘ length and
• animadoc films of any length.

Entries to the Festival must not have been publicly screened prior to 1 October 2011.

Films and videos completed before 1 May 2012 need to be submitted by 15 May 2012. All other entries need to be submitted to the Festival office by 10 July 2012 (in-box date of the documents sent). Any later submission cannot be accepted.
No entry fee will be charged for the films submitted to the Festival.

In order to submit a film to the Festival you will be asked to open a myDOK user account. Afterwards please complete the entry form displayed there. As soon as the form has been registered in our system you will get a confirmation by e-mail and further information. If you already are registered you can check and change your data and submissions and submit new films anytime.

When making a submission, the following documents and materials will be required:

• a synopsis (max. 200 words)
• a curriculum vitae as well as a filmography of the director
• still photographs of the film and a photograph of the director (digital, 300 DPI, JPG)
• Press Kit, if available (complete credits, EPK, poster etc.)
• a complete dialogue list with time codes in German or English, if available (can be submitted later)
• 2 DVDs (no Blu-Ray or HD-DVD) – in addition to that, the film can also be transmitted digitally via data transmission

If the film is to be submitted for viewing via digital data transmission (ftp server), please get in touch with the Festival office under programm@dok-leipzig.de. And please note the required encoding settings:
1. Quicktime MOV, H.264 1080p 24/25/29,976 (Quality Setting: max) - Audio: AAC Stereo
2. MP4-Container, AVC-1 1080p 24/25/29,976 (bis 100 Mbit) - Audio: AAC Stereo

Please send your DVD screener to the following postal address:

DOK LEIPZIG
Katharinenstraße 17
D-04109 LEIPZIG
GERMANY

Shipments with DVDs from non-EU countries must be endorsed as follows: „NO COMMERCIAL VALUE, FOR CULTURAL/FESTIVAL PURPOSES ONLY“. Since the entries to the Festival do not represent a commercial value as such, it is advisable to state an amount as low as possible when declaring the shipment value, in order to keep any customs duties possibly charged to a minimum. The Festival organiser cannot assume any shipping costs, customs duties or other charges arising in connection with the submission of productions. Documents, materials and DVDs submitted to the Festival cannot be returned.

On submitting a film, the applicant accepts that the film can be selected for any of the competitions or for another programme section.

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Premiere rules and regulations

The selection for any of the competition sections of the documentary film programme requires a first screening in Germany at DOK Leipzig. World, international or European premieres will be favoured.

Films of directors who have not completed more than three documentary films so far will be eligible for the International Young Documentary Talent Competition – Generation DOK (excluding their works during the professional training).

The International Competition Animated Film does not require a premiere of the entry.

Documentary films that have been publicly screened in Germany before the end of DOK Leipzig (TV broadcasts, cinema release and/or streaming/download in the Internet) shall be excluded from participating in the official programme of DOK Leipzig (competition sections, International Programme). The party submitting a film shall inform the Festival about any scheduled screenings and broadcasting dates well in time. If any such screening/broadcasting event scheduled for a date prior to the end of the Festival becomes known, the film accepted for the Festival will be immediately disqualified and excluded from the official programme. In such case, the Festival reserves the right to claim damages.

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Screening formats

Documentary Films
The Festival will accept 35 mm prints, DCP as well as Beta Digital PAL, Beta SP PAL and HDcam (25p/50i) videotapes. HDcam SR will not be accepted.

BluRay Discs and DVD will not be accepted as screening format.

Animated Films
The Festival will accept 35 mm, DCP and HD videofiles for playback from our video servers.
HD Videofiles will only be accepted in the following format settings - we do accept progressive digital videofiles only, interlaced material (50i/60i) will be rejected:
1. Quicktime MOV, Prores 422 HQ 1080p 24/25/29,976 - Audio: PCM Stereo 48KHz, 16 oder 24bit
2. Quicktime MOV, DNXHD 1080p 24/25/29,976 - Audio: PCM Stereo 48KHz, 16 oder 24bit

BluRay Discs and DVD will not be accepted as screening format.

Any videofile must have arrived by online file transfer or as data storage media in Leipzig by 30 September 2012 all film prints or videos to be screened must have arrived in Leipzig by 15 October 2012.

Please send your screening film print, video tape or data storage media to the following postal address:

DOK LEIPZIG
Katharinenstraße 17
D-04109 LEIPZIG
GERMANY

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Transportation of Screening Prints, Tapes and Data Storage Media

The shipping costs to the Festival to Leipzig shall be borne by the sender. A pro-forma invoice must be attached to shipments from abroad. Since the entries to the festival do not represent a commercial value as such (i.e. the goods are not intended for sale and no profit is made), keep the amount as low as possible when declaring the shipment value, so that any customs duties possibly charged are kept to a minimum. Shipments with prints, tapes and any data storage media will have to be endorsed as follows: „NO  COMMERCIAL VALUE, FOR CULTURAL/FESTIVAL PURPOSES ONLY“.

The Festival organiser takes care of the return costs for exportation and shipping, excluding fees for re-imports storage etc. The sender will have to bear the insurance costs for the shipping to Leipzig as well as from the delivery to the first forwarder during the return shipment. Prints, tapes and data storage media will be returned through the festival’s courier service.

All copies will be insured by the Festival for the replacement costs of the screening print, tape or data storage media of the same type and quality from the moment they are received by the organisers until they are handed over to the first forwarding agent for the return shipment. The insurance coverage will be limited to the costs for making a new film copy or displacing the damaged reel, in case of videos and data storage media, for copying a new screening tape/file. The assessed costs have to be proven by supporting documents and must not exceed current laboratory or service provider prices in Germany. The liability of the Festival shall exclude any potential expenses for (intermediate) negatives or positives, master videotapes or other postproduction costs. In case of a faulty screening the Festival cannot be held responsible for any immaterial damage. Compensation claims shall be filed in writing within 6 weeks after the Festival. Later claims cannot be taken into consideration.

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Language versions

The competition entries will be screened in their original version; a voice-over translation of the documentary films can be received in German and English via headphones, unless these films are subtitled in German or English.
Animated films will always be screened in their original language and should be subtitled in English.

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DOK Market

With its digitized DOK Market, DOK Leipzig offers a platform for the distribution and promotion of all documentary film productions of this year’s Festival programme as well as for another 100 or so selected documentary film entries. The DOK Market is targeted at professional Festival visitors, such as film distributors, commissioning editors, buyers from TV stations, Festival programmers, journalists etc.

When making an entry to the Festival and to the DOK Market, a DVD with the film’s final version will be required in English. It is generally recommended to submit all written documents both in German and English.

All documentary and animated films chosen for the official programme and for selected special programmes will be automatically digitized free of charge, admitted to the DOK Market and entered into the separate DOK Market catalog.

The parties submitting a film to the Festival shall be responsible for the update of all information that is relevant for the distribution. The Festival management assumes that the approval to digitize the films has been granted on submitting them. If the admission of a film to the DOK Market is not desired, although it has been submitted to the Festival, the DOK Market office needs to be explicitly notified in writing.

The admission of other documentary and animadoc films to the DOK Market depends on the decision of DOK Leipzig. A flat fee of € 90.00 plus VAT will be charged for each admission. Requests for having the film admitted to the DOK Market should be indicated in the relevant field on the entry form, by which the applicant also grants his permission to have the film digitized for the DOK Market.

The Festival Director will decide, jointly with the Selection Committee, about the selection of films for the Festival programme as well as their allocation to the individual competition sections or to the International Programme, with the final decision resting with the Festival Director.

All parties submitting a film to the Festival will be informed by e-mail by 28 September 2012 at the latest, whether their entry has been included in the Festival programme. Please do not make any inquiries by phone or by e-mail.

Films selected for the official festival programme will be shown in up to three public screenings.

No film selected may be withdrawn from the DOK Festival programme after its publication. The Festival shall be entitled to use footage from the film with a maximal length of three minutes for Festival promotion purposes and reports on TV and make such footage available to reporting broadcasters (radio, television and Internet) for non-commercial use. The festival shall also be entitled to show footage online on its website www.dok-leipzig.de. The total duration of these extracts must not exceed ten per cent of a film’s total length.

During the Festival, the film can be viewed by professional guests in the DOK Market, the digital video library of the Festival. DOK Leipzig is entitled to digitise the submitted production for this purpose. The Festival reserves the right to archive selected viewing cassettes and DVDs for internal purposes as well as for non-profit-making and non-public educational work. Any commercial exploitation by the Festival shall be excluded.

The European Agency for Safety and Health at Work (EU-OSHA) will present the Healthy Workplaces Film Award with a prize money of € 8 000 at DOK Leipzig. Documentary films competing for the Healthy Workplaces Film Award will be nominated by the festival management from the films selected for the official programme of DOK Leipzig. The winner of the Healthy Workplaces Film Award shall grant EU-OSHA the right, free of charge, to
-    place a trailer or an excerpt of the winning film of up to five minutes and stills (pictures) on the EU-OSHA website, in press releases or in the EU-OSHA newsletter (http://osha.europa.eu).
-    show and present the trailer or the winning film in its entirety at non-public and non-commercial events organised by EU-OSHA and its network of Focal Points in EU 27, EEA, and candidate and potential candidate countries.
-    to produce 1,000 DVDs including subtitles in a selection of  European languages of the winning film and to grant EU-OSHA the non-exclusive, non-commercial and non-theatrical license right to distribute the DVDs in the above mentioned network and to other official partners. In return, the rights for the subtitles can be obtained by the filmmaker/rights holder of the winning film free of charge for further use. Among the 1,000 DVDs produced, 200 will be reserved for the filmmaker/rights holder for their own promotion needs. Further details shall be discussed between EU-OSHA and the award winner.

DOK Leipzig reserves the right to write its own texts for the festival catalogue, programmes and flyers.

By entering their film, applicants signify their willingness to abide by these regulations. Any issues not clarified by these regulations shall be adjudicated by the Festival management.

The registration to participate in the DOK Leipzig 2012 will be taken as acknowledgement of the above regulations. The Festival management reserves the right to take a decision on all those matters that are not specifically covered in the regulations and to permit exceptions in extraordinary and justi­fied cases. The right to decide on matters not explicitly covered in these regulations rests with the Festival management.

22.03.2012